Gmail: 4 simple tips to maximize the efficiency of Google’s email service!





You can set Gmail to flag and correct any spelling and grammar issues, suggest text for phrases and quick replies, and use templates to save you typing. re-send messages that you send repeatedly. If you prefer to write each message yourself without system help, you can disable all these options and rely on your own ability to write what you want without error.

In most cases, I recommend that people who use Gmail configure the settings in a web browser, as shown in Figure A and Figure D. These options not only help you minimize errors, but over time, they can reduce the time you spend writing emails. To get started, open Gmail in Chrome on a desktop computer.

How do I use grammar, spelling, and autocorrect in Gmail?

Most people will want to allow Gmail to identify potential spelling and grammar issues and fix many errors automatically. See also: The James Webb Space Telescope has gone cold, but that’s a good thing. The system can detect and correct all kinds of typical errors, including typos (e.g. “teh” for the), quantity agreement errors (e.g. “one laptops” instead of one laptop) and timing issues (e.g., “we already order new equipment,” when the verb should be ordered).

In Gmail, select cog (top right) | See all parameters | General, then choose the following settings:

Scroll to the bottom of the settings page and select Save Changes.

Place your cursor over a word identified as a potential problem – underlined in red for a grammar problem, blue for a spelling problem – to display options. Click (or tap) a suggested edit to accept it, or select the circled x to skip it (Figure B).

How do I use smart compose, smart reply, and personalization in Gmail?

Smart Compose and Smart Reply provide the ability to leverage the power of adaptive predictive systems in email messages. Smart Compose provides potential words or phrases for your phrase that you can choose (by tapping or swiping) while typing text in an email message. On the same subject : This unmanned plane will test the delivery of goods for FedEx. Smart Reply lets you select a phrase for a quick response.

For these functions to work, first log into Gmail, select cog (top right) | See all parameters | General, then check the box next to Smart features and customization. Then select the following settings:

Scroll to the bottom of the settings page and select Save Changes.

The Smart Compose and Smart Reply systems (Figure C) adapt the options offered over time as the system learns the phrases you use and choose. If you want to try these features, I suggest you enable both options and leave them active for about a month. This usually gives the system plenty of time to adjust to your preferences and writing style. Turning the feature on and then writing an email or replying to a few messages won’t give you a clear idea of ​​what those features do. Activate them, leave them in place for several weeks and only then assess how well the words and phrases suggested by the system meet your needs.

How to Use Templates in Gmail

Gmail’s template feature lets you compose a message once, save it as a template, and then retrieve the saved template at any time. Read also: The once futuristic Capsule Tower is to be demolished in Tokyo. Templates work well when you send the same or even similar messages often.

To enable templates, open Gmail in a desktop web browser, select cog (top right) | See all parameters | Advanced | select Enable under Templates. Select Save Changes to retain the change (Figure D).

Then, when composing a new message or reply, you can select the three-dot menu (to the left of the trash can icon in the Gmail compose window) | Models | Save draft as template | Save as a new template, then name your post so that it makes sense to you when you want to retrieve it for a future post. If your e-mail message is empty, the name of the saved template will be inserted as the subject of your message.

Also, if you select a previously saved template, you can choose to replace the previously saved message with your current message. This allows you to update any saved message template, as needed or desired.

When a Gmail message is open, select the three-dot menu (next to the trash can icon in the compose window) | Templates, then choose any saved template to insert into your post, as shown in Figure E. Note that you can repeat the template insertion process, which would allow you to store and insert a variety messages in a Gmail message. For example, you can store one template that provides a summary of your organization’s work, and other templates that each provide details about a specific product or service. Select and insert one or more templates as appropriate.

How to write efficiently in Gmail?

In addition to the tips above, Google also offers smart compose and smart reply settings in the Gmail mobile apps for iOS/iPadOS and Android. However, grammar, spell check, and auto-correction options depend on system settings. (For iOS: Settings | General | Keyboard, then turn on autocorrect and spell check options. For Android: Settings | System | Languages ​​& input | Spell checker, turn on, and, assuming you’re using Gboard, press the cogwheel and also enable grammar checking).





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