Wednesday, November 30, 2022
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How to Free Up Gmail Space

If you’re a Gmail user and constantly hitting the free storage limit, there are a few things you can do to give yourself some digital leeway.

Best of all, each trick offered here only takes a few minutes and can be repeated whenever you need to free up some extra space.

Contents

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Let Google help you

First, let’s get an idea of ​​how much space you actually have. To find out, go to one.google.com and check the Storage box.

You will also notice a “Clean up space” box. Click on it to see how much space you can free up from your different Google products. Note that your Gmail storage also shares space with Google Drive and Google Photos.

Pay special attention to the “Large Items” section, which will provide you with a list of emails with massive attachments, large files in your Google Drive account, and large photos and videos in Google Photos.

Click on each of them and select whatever you no longer need. You might be surprised how much you can safely purge in just a few minutes.

Manually delete old large emails

The problem with the large attachment trick above is that it shows you your biggest emails, from newest to oldest, and only messages with attachments.

However, it’s easy to find large emails in general, with or without attachments, and there’s the added benefit of being able to isolate messages from a long, long time ago that you probably don’t have anymore. need anyway.

Start by going to Gmail. In the search box, enter three parameters: an email size threshold, a start date, and an end date.

Manual

As you’ll see in the accompanying screen, I entered “largest:5M after:2005 before:2015” – feel free to copy and paste this without the quotes into your own Gmail search bar or just click on this link to do it automatically.

This shows us all emails over 5MB between the years 2005 and 2015. Then in the top left corner just above the top email message in the list, check the box to select all emails from the page.

From there, browse and uncheck the emails you want to save. Once you’ve made your selection, click the trash can icon to delete the rest.

bite the bullet and pay

I’m both lazy and kind of a digital hoarder, so I pay Google $30 a year for 200GB of storage. That should be more than enough for almost anyone, even if you get a lot of big emails. (My editor has more than 3 terabytes stuff in his Google Account, but it’s mostly files in his Google Drive, not mail.) I’ve used up about half of my storage and regularly back up photos, videos, and a bunch of other stuff.

Pay

Head to one.google.com/plans to upgrade from the free plan. It’s a good option for couples and families: if you have several people in your house who struggle with storage, you can share the extra space with up to 5 others.

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